BLOX User Groups are admin-defined permission groups that are used to grant admin users access to specific BLOX applications and functions. Admins can either be a member of a single group or multiple groups. If an admin doesn't have the required permissions, they will be unable to access the application or functionality altogether.  

User Groups can be managed within the Community User Accounts Application Settings beneath the Groups panel. 

What is the benefit to using User Groups?

Establishing User Groups can be highly beneficial in preventing unwanted site changes, especially for large teams. When only key members have access to certain applications, the likelihood of inadvertent changes is greatly reduced. 

Workflows

When it comes to using Workflows, User Groups must be setup prior to taking advantage of this feature. Workflows are a series of publishing milestones that dictate when content gets published to the website.

Having an effective Workflow in place is important for ensuring that only web-ready content gets published. When Workflows are set up correctly, assets will be set to Do Not Publish when created, and can then be either promoted or demoted by each staff member assigned to that workflow. 

To learn more about Workflows, please view the following: 

Administrators Group

The Administrator group provides complete access to all BLOX applications and functions. Members of this group have the ability to create or delete User Groups, as well as manage group assignments for admin users. 

How to create a User Group

To create a new User Group, select +New within the Groups panel to populate the Edit Group window. Next, specify a name for the group within the Group name field.  

Next, select +Add to define the access rules for the new group.

Access rule may be stacked to provide specific application access. Select Save to finalize the group. 

How to edit a User Group

To edit a User Group, either double-click on a group or highlight the group and then select Edit from the toolbar. This will populate the Edit group panel where permissions may be added or removed. A group can be deleted altogether by selecting the group and then selecting the Delete option within the toolbar.

BEST PRACTICE: Below are listed some common groups that are set up on sites

• Ad Managers
• Ad-Owl Managers
• Analytics
• Business Directory Manager
• Classifieds Manager
• e-Editions 
• Editor
• Email Reach Manager
• Forms
• Reporter
• Services Manager
• Syndication Manager